Destruction of Records 

Children’s Aid Society Southern PA District Church of the Brethren

Notice of Destruction of Records

Attention Parents/Guardians, Former Clients,

Notice of Destruction of Medical Records

December 15th, 2024

Attention Parents/Guardians and Former Clients, medical records which have been collected by the Children’s Aid Society’s 3 locations related to Counseling, Family Advocacy, Parent Support Group, or Art Therapy related programming must be maintained under state and federal laws for a period of seven years after services have ended for adults, and seven (7) years beyond the age of eighteen (18) for children.

This notification is to inform Parents/Guardians and Former Clients of the Children’s Aid Society's (Lehman Center York, PA, Nicarry Center- New Oxford, PA, and the Francis Leiter Center-Chambersburg, PA) intent to destroy the medical records of clients who are no longer receiving services. These records will be destroyed in accordance with state law unless the parent/guardian or eligible (adult) notifies the Children’s Aid Society otherwise. After seven years, the records are no longer useful to the organization, but they may be useful to the Parent/Guardian or Former client in applying for Social Security benefits, Rehabilitation services, etc. Records will be destroyed on 01/30/2025 . Request for copies of medical records must be received by 1/15/2025.

The Parent/Guardian or eligible (adult) may request a copy of the records in writing or in person at the following address: The Children’s Aid Society

343 Lincoln Way West

New Oxford, PA 17350

717-624-4461

The organization may charge $0.10 per copy for single sided pages for personal use and $0.25 per copy for Right to Know requests.